View Entry Collaborators

Contentstack’s View Entry Collaborators feature allows you to see which collaborators are currently viewing or editing the same entry. This helps teams work on shared content while reducing the risk of conflicting updates.

When Drafts and Auto Save is enabled, collaborator presence indicators work with automatic draft synchronization and field-level locking to support collaborative editing.

Identify Collaborators in an Entry

When you open an entry, collaborator initials appear at the top of the entry page.

Each collaborator is displayed with a status indicator:

• Color dot: The collaborator is currently active and viewing or editing the entry.
• Grey initials: The collaborator is idle.

Hover over a collaborator’s initials to view their full name.

Locate Field-Specific Collaborators

When a collaborator edits a specific field, their initials appear next to that field. This indicates which fields are currently being modified and helps prevent conflicting updates.

When Drafts and Auto Save is enabled:

• Edits are automatically saved as drafts.
• Changes made by collaborators become visible after synchronization.
• A field may be temporarily locked while another user is editing it.

Tip: Before making changes, check which collaborators are active in the entry to avoid editing the same fields.

Field Locking During Collaboration

To prevent simultaneous edits to the same field, Drafts and Auto Save introduces field-level locking.

When a user begins editing a field:

• The field becomes temporarily locked for other users.
• Other fields in the entry remain available for editing.
• The lock is automatically released after editing stops or after a period of inactivity.

This allows multiple users to work in different parts of the same entry while protecting content from accidental overwrites.

Version Updates During Collaboration

When a collaborator saves or publishes changes, a new version of the entry may be created.

If you are editing an older version, Contentstack may prompt you to review and compare versions before saving to prevent overwriting more recent updates.

Tip: When multiple collaborators are editing the same entry, review the latest version before saving major updates.